Fuel options that we offer

Step One

[Fuel Card Selection]

• Identify needs: Determine your fleet size, types of vehicles, fueling frequency, and geographic coverage required.
• Research providers: Compare fuel card programs offered by major fuel companies and fleet card providers. Consider pricing, discounts, reporting tools, and accepted locations.
• Choose a provider: Select the program that best aligns with your needs and budget.

Step Two

[Driver Enrollment and Card Assignment]

• Collect driver information: Gather driver names, vehicle details, and any spending limits you want to apply.
• Order cards: Submit the driver information to the card provider and order individual cards.
• Assign cards: Link cards to specific drivers and vehicles for better tracking and accountability.

Step Three

[Driver Training]

• Policy communication: Distribute a clear fuel card policy outlining authorized usage, eligible fuel types, purchase restrictions, and reporting procedures.
• Best practices: Educate drivers on cost-saving strategies, such as finding the lowest-priced stations within the network.
• Record-keeping: Emphasize the importance of accurately recording odometer readings and fuel types for tracking purposes.

Step Four

[Fuel Purchases]

• Authorized Stations: Direct drivers to use the fuel card provider's network of stations to maximize discounts and streamline reporting.
• Convenience: Drivers swipe their assigned fuel card at the pump and enter any required information (PIN, odometer reading).
• Transaction Tracking: The fuel card provider automatically captures purchase details.

Step Five

[Expense Management]

• Centralized Reporting: Access detailed fuel transaction reports through the provider's online portal.
• Data Analysis: Analyze reports to identify spending patterns, potential misuse, and opportunities for fuel cost optimization.
• Reimbursement (if applicable): If drivers occasionally need to pay out-of-pocket, establish a clear reimbursement process that aligns with the fuel card policy.

Step Six

[Program Review]

• Regular Audits: Periodically review fuel card statements and reports to detect unauthorized transactions or discrepancies.
• Policy Updates: Refine your fuel card policy as needed based on usage patterns and program performance.
• Provider Evaluation: Assess whether your current fuel card program continues to meet your fleet's needs and explore alternative options if necessary.